Policies

General

Lost and Found
The library holds lost and found items at the service desk. If you lose something please contact us right away. After a couple of weeks we offer the item for free or discard it.

Library Collections

Borrowing
All details about borrowing from the library can be found at the Borrowing and Renewing Materials page.
Collection Development (PDF)
Information on how the library develops its collections of resources.
Gifts
The library accepts gifts of money, books, and non-print materials that will enhance the library's collection and support curriculum, research, and clinical needs of our students, faculty, and staff. See our Gifts Policy for details.
Medical Equipment Loan
  • SOM students may borrow up to 1 of each of the following items at a time:
    • Stethoscope (5)
    • Otoscope/Ophthalmoscope Set (5)
    • Tuning Fork (5)
    • Blood Pressure Kit (2)
  • Bring your Student ID with library barcode to the Library Service Point (LSP)
  • Instruments must be returned to the LSP within 24-hours of check-out
  • Students are responsible for proper cleaning and care of the devices. Keep all pieces and instructions together in the casing provided. Clean instruments before and after use. Alcohol wipes are available at the LSP
  • Any loss or damage should be reported to library staff within 24-hours of check-out. Students are responsible for the cost of any damage or replacement. Students will lose borrowing privileges until instruments are returned or replaced.
  • By borrowing these items from the library, you are agreeing to comply with this policy, and you are taking responsibility for any loss/damage to the equipment.

Library Facilities

24/7 Access
  • The Library is accessible 24/7 to UMMS students, residents, and faculty with their UMMS ID cards. Other UMMS and UMMHC employees with valid ID cards may request to have their ID activated for 24/7 access by emailing Vivian Okyere or calling her at 508-856-2080.
  • Exceptions for others will be made on a case-by-case basis. Exceptions will be valid for six months and can be renewed if appropriate. To apply for an exception, please complete this form and return it to the Library.
  • If you have any concerns or if your UMMS/UMMHC ID does not work at the front door, please contact Mary Piorun, 508-856-2206, or Vivian Okyere, 508-856-2080.
Closing
  • The Library's doors will close at 8:45 p.m. Sunday-Thursday and at 5:45 p.m. Friday and Saturday. These hours may change on School holidays.
  • When the doors close, Library staff will walk through the Library and ask to see a UMMS or UMMHC ID. Only UMMS and UMMHC employees will be allowed to stay. It is your responsibility to have your UMMS or UMMHC ID with you.
  • Only those who have been given 24/7 Library access will be able to re-enter the Library once the doors have closed. UMMS students, residents, and faculty automatically have this access. All other UMMS/UMMHC staff must request this access (see below).
  • There will be a sign at the Library Service Point with phone numbers for Police and Operations.
  • Panic button pendants will be available at the Library Service Point for those who may be studying on the second and third floors. These alarms will notify the police station that someone in the Library needs help. If you are working in a group, please take one pendant for the group. Please return the pendant when you leave the Library.
  • A police officer will walk through the Library several times throughout the night.
  • Please do not take materials out of the Library if staff are not there to check out the material.
  • Laptops will not be available when the Library is not staffed.
  • Food and drinks are allowed in the Library, but please clean up before you leave.
  • On exam nights, coffee will be available. Library staff will leave out supplies.
  • If you have any concerns or if your UMMS/UMMHC ID does not work at the front door, please contact Mary Piorun, 508-856-2206, or Vivian Okyere, 508-856-2080.
Food and Drink
Food and dring are allowed in all areas of the library except the computer lab on the first floor. Please be sure your drinks have a cover when working at a computer.
Group Study Room
The library provides nine private group study rooms, five of which are equipped with large monitors to facilitate group work. White boards are incorporated into the walls of these rooms. Use of the group study rooms is restricted to two or more people working together. The group study rooms are available to all on a first come, first served basis throughout the year.
Individual users are asked to use other library seating. Individual study carrels are available on the second and third floors, which are designated as quiet study areas. The carrels provide a quiet, private alternative to the first floor study tables.
Quiet
The library encourages group study on the first floor of the library. The second and third floors are reserved as quiet areas so that everyone may have access to a place to study with minimal distractions.
Cell phones are a necessary device for emergency calling. Please step outside the library to take everyday calls. Do not use the emergency doors in the back of the library as they will activate the fire alarm if opened.
Rare Book Room
Security
The library has an alarmed gate at the service desk, near the entrance. It is situated so that all patrons must pass through it when entering and exiting the library. If you should activate the alarm when you pass through the gate, please stop at the service desk so that the person on duty may determine why the alarm sounded.
Study Carrel and Locker
Study carrels and lockers located on the 2nd and 3rd floors of the library can be reserved for varying lengths of time. See the Study Carrel and Locker Policy for details.
Unattended Children
The library provides an adult, unsupervised environment for the purpose of academic research and support of the University of Massachusetts Medical School’s (UMMS) curriculum. Our facility is open to the public, a situation which can present risks to children. Library staff cannot monitor or supervise children; therefore, the safety of unattended children cannot be guaranteed. Children under the age of 15 must be accompanied and supervised by a parent or adult guardian at all times. This policy is not meant to exclude children from using the library for educational purposes. Rather, it is meant to underscore the importance of supervision for children in this public facility. If a child under 15 is left unattended in the library, staff will attempt to determine, through the child, where the parent is and then will contact the parent to retrieve the child. In those cases where the parent can not be located, the UMMS Police Department will be called to assume responsibility for the unaccompanied child.

Services

Systematic Reviews (PDF)
The library has several librarians on staff that have been specifically trained in supporting the systematic review process.