UMMS Open Access Policy - Understanding Publisher Permission Policies for Institutional Repositories

UMMS Open Access Policy - Understanding Publisher Permission Policies for Institutional Repositories

The copyright transfer agreement (sometimes called a "license to publish") for your journal article is the definitive source for information about the publisher’s policy regarding placement of manuscripts into an institutional repository. Typically this information is included in the section of the agreement that describes the Author rights. Look for language allowing the posting of the peer-reviewed manuscript (often called the "post-print") in the author’s institutional repository. This process is also referred to as "self-archiving."

Here is a list of popular journals UMMS authors publish in, along with a description of what can be placed in eScholarship@UMMS:

JOURNAL TITLE PUBLISHER What can go in eScholarship@UMMS?
Academic Medicine Association of American Medical Colleges Final peer-reviewed manuscript
AJNR Am Journal of Neuroradiology American Society of Neuroradiology Final peer-reviewed manuscript
Bioorganic and Medicinal Chemistry letters Elsevier Final peer-reviewed manuscript
Blood American Society of Hematology Final peer-reviewed manuscript
Cancer Research American Association for Cancer Research Final peer-reviewed manuscript
Cell Cell Press Final peer-reviewed manuscript
Chest American College of Chest Physicians NOT allowed**
Circulation American Heart Association Final peer-reviewed manuscript
Cold Spring Harbor Perspectives in Biology Cold Spring Harbor Laboratory Press Published version of the article
Current Biology Cell Press Final peer-reviewed manuscript
Hepatology John Wiley & Sons, Inc. Final peer-reviewed manuscript
Human Gene Therapy Mary Ann Liebert, Inc. Final peer-reviewed manuscript
Journal of American Geriatric Society John Wiley & Sons, Inc. Final peer-reviewed manuscript
Journal of Biological Chemistry American Society of Biological Chemists Final peer-reviewed manuscript
Journal of Cellular Physiology John Wiley & Sons, Inc. Final peer-reviewed manuscript
Journal of Immunology American Association of Immunologists, Inc. NOT allowed**
Journal of Molecular Cell Biology Oxford University Press Final peer-reviewed manuscript
Journal of Surgical Research Elsevier Final peer-reviewed manuscript
Journal of Virology American Society for Microbiology Final peer-reviewed manuscript
Menopause Wolters Kluwer / Lippincott, Williams and Wilkins Final peer-reviewed manuscript
Molecular and Cell Biology American Society for Microbiology Final peer-reviewed manuscript
Molecular Biology of the Cell American Society for Cell Biology Published version of the article
Nature Methods Nature Publishing Group Final peer-reviewed manuscript
Nicotine and Tobacco Research Oxford University Press Final peer-reviewed manuscript
Nuclear Medicine and Biology Elsevier Final peer-reviewed manuscript
PLoS One* Public Library of Science Published version of the article
Proceedings of the National Academy of Sciences (USA) National Academy of Sciences (USA) Published version of the article
RNA Cambridge University Press Final peer-reviewed manuscript

*PLoS is an open access publisher. The final published version of any article appearing in any PLoS journal may be submitted to eScholarship@UMMS.

** Even if the publisher’s policy does not allow posting of manuscripts in eScholarship@UMMS, you still need to submit your manuscript to the repository. Be sure to complete the submission form properly, so that your manuscript will not be made visible to the public.

If you cannot determine the policy from the agreement or the journal is not listed in the above table, you can refer to the SHERPA/RoMEO website. SHERPA/RoMEO is a searchable database that presents a summary of permissions that are normally given as part of each publisher's copyright transfer agreement.

How to use SHERPA/RoMEO:

  1. Enter the journal title into the Search box and press the Search button. Note that you also have options to enter just the first few words of a title (click the starts with button) or words in the title (click the contains button).
  2. Look for the sections marked Author's Post-print and Publisher's Version/PDF. If either of these sections has a green checkmark (green checkmark) or a grey dashed checkmark (grey checkmark), then the peer-reviewed manuscript or publisher’s PDF can be posted in eScholarship@UMMS. The grey dashed checkmark indicates there are restrictions, for example, that posting must be delayed until 6 months after publication. eScholarship@UMMS staff will review all conditions and restrictions before final posting.

Some publishers require that authors provide documentation stating they choose to waive their Institution's Open Access Policy. Additionally, any UMMS faculty member can opt to NOT make his/her work available to the public. To waive the Policy, complete the Waiver Form and indicate that you have done so when you deposit your manuscript into eScholarship@UMMS.

Please note again: Even if you choose to waive the Policy, you must submit your manuscript to the repository. Be sure to complete the submission form properly, so that your manuscript will not be made visible to the public.

If you need further assistance please consult:

Sally Gore
Head, Research & Scholarly Communication Services
Lamar Soutter Library
UMass Medical School
508-856-1966
sally.gore@umassmed.edu

Lisa Palmer
Institutional Repository Librarian
Lamar Soutter Library
UMass Medical School
508-856-4368
lisa.palmer@umassmed.edu

Last updated: 06/29/2012 11:50:16