HSL-NH/VT Spring Meeting Minutes
May 5, 2005
Hotel Coolidge, White River Junction, VT
HERE FOR PRINTABLE (PDF) VERSION
Claire LaForce (Program Coordinator) called
the business meeting to order at 9:10 am.
- Jen Davis, LRGH
Healthcare; received her MLS at SUNY Buffalo – is liking the job!
- Adrian Follette,
Dartmouth Biomed Libraries
- New DOCLINE Libraries:
- Carol Firman, DHHS
- Rebecca Clerkin, NHCTC
II. Old Business
- Minutes of last meeting
- Changes; Marianne
Burke’s name spelled incorrectly
- Daphne Pringle motioned
to accept minutes, Claudette Welch seconded; so moved.
III. Committee Reports
Committee (Daphne Pringle)
- Bylaws posted on
HSLNH/VT website with some minor corrections.
- Membership issues will
be discussed on the listserv & voted on at Fall meeting.
- Same with scholarship
- Organization handbook
needs revision; committee coordinators will need to write updates; Marion
Allen will contact them. (Claire LaForce noted that it should be
rewritten instead of just revised as previously intended, now that our
structure has changed so much – can be posted on web.)
- BHSL (Katie Doherty)
- Updated the list of
BHSL libraries; still has a few more names to take off the list.
- Katie had sent out,
via email, the BHSL rankings and explanations of the rankings.
- Marty Fenn askedif the
VA is participating – Katie said they’re not on the list.
- Marty also asked about
the $25 fee to join; Katie said it has been eliminated.
- Note that NHCTC
Claremont (David Stuges, librarian) will be joining BHSL in the next few
- Communication Committee
- List of current
- Reminded everyone of
the group’s website; Maureen Dunn is the “webmaster”
- Listserv update; Alice
Reed is the listserv coordinator.
- Committee sent a thank
you note to Donna Berryman for her presentation at the Fall meeting.
- NAHSL – we do not have
a rep from the HSLNH/VT group, and we need one! Cynthia is the current
default contact person.
is redesigning their website.
from the last executive board meeting are posted on their website.
- Gayle Hutchins Tudisco
& Maureen Dunn are taking minutes at the meeting today.
- Maureen sent out the
mailings for this meeting.
- Sheila Hayes: INFO:
She and Mimi Guessferd are working on an HCA (Health Corp. of America;
about 500 member hospitals) consortium (Mark Goldstein is helping them) –
should the consortium be part of the communications committee or should
they communicate as a consortium with the HSLNH/VT group through the
communications committee? Consensus was to communicate through the
- Alice Reed: Difficult
to tell if requests to join our listserv are spam or legit. Need to
coordinate with Karen Lambert to check membership before allowing them to
join. There’s also an issue about if a member retires, does the
succeeding librarian not have to pay to join (e.g., if retiree has paid
for the year, and retires halfway through the year)?
- Karen Lambert: Is it a
good ideas to drop people from the listserv automatically if they don’t
pay to join HSLNH/VT? You might lose them for good then.
suggested Karen liaison with the Communications Committee to alert if there any
such drops so the dropped members can be approached about rejoining.
said a letter was sent out in April inviting non-members to join; Cynthia
suggested such letters be sent through the Communications Committee.
- Nancy Bianchi asked
what the asterisks next to certain names on the membership list meant;
Karen said they just meant that the person’s dues were already paid.
- Claire mentioned that
there’s a list in the handout packet of who’s on which committee.
- Program & Education
Committee (Claire LaForce)
- Claire’s term as
coordinator is up; Nancy Bianchi and Sheila Phillipe agreed to do the
Spring 2006 meeting; Jean Slepian will help with the Fall ’05 and Spring
’06 meetings; still need a main coordinator for Fall ’05, starting NOW!
- Sam Urtz asked that we
acknowledge Claire’s efforts over the last year. (applause)
IV. Consortia Reports
- North Country (Anne
- Linda Ford’s not here
to give the report, but Michelle Eberle will be presenting at their next
- Southern NH (Cynthia
- We haven’t met, and so
far don’t have a next meeting planned; pointed out that Sheila Hayes has
- Southern Vermont
- Haven’t met in a while;
will be meeting in June at Springfield Hospital, where they’ll be
watching the MLA video on licensing e-journals and databases.
V. Resource Library Reports
- Dana Biomedical Library
- They’ve been in their
temporary location since 2002; excited about new library; will be open
and operational July 17, 2005 in the new location. Many grand opening
events are planned – will be sending out invitations (passed around
artist’s renderings of the new library). Got o http://library.uvm.edu/dana/newlibrary/index.html
for pics and updates.
- Sheila gave
description of new library – see website!
- Nancy Bianchi said
that when she and Sheila volunteered to coordinate the Spring meeting, it
was with theidea that it might be held in the new facility – stay tuned!
- Dartmouth (Bill
- Dartmouth is in growth
phase; $270million toward the medical school, including lab and library
- Implemented DartDoc
(ILLiad) – very complicated setup, but up and running now.
- October conference (9th
annual) on collaboration; Karen Odato just sent out call for
- Hiring Head of
Education and Info Services; Karen Odato is Education Coordinator but
wants to go to .6FTE (Marge Westefield retired and moved to Myrtle
Beach); new position will be posted soon; contact Peggy Sleeth if
- Adrian Follette will
be starting her online MLS program through University of Pittsburgh in a
- Claire asked about the
money for the new spaces; Bill said a lot of it had to do with
“Translational Research” – getting info to the clinical, applicable arena
- DHMC is now the
largest enclosed space in NH; 3rd most expensive construction
project in NH history.
VI. RML Report (Michelle Eberle, NN/LM-NER)
- Explanation of NN/LM
resources and membership.
- Been very busy with
exhibitions and classes; Michelle’s teaching 7 new classes, all of which
are approved for MLA CE credits.
- NN/LM grant is up in
July, so they’re very busy right now – big thrust for grant is community
- Message from Mark
Goldstein; Hospital library orientation being worked on (Claire and Sheila
on Hospital library group Regional Advisory Council).
- NN/LM-NER has a lending
library of MLA videos to borrow.
- Massachusetts went live
on GoLocal (MedlinePlus) yesterday.
- Dana Medical Library
has applied to do it for VT.
- Express Outreach;
funding up to $10,000 with a letter of application and one-line budget.
- GeeGee Zaveson asked
about the scope of the grants; Michelle said to talk to her or Javier
- Still have money for
scanners, document delivery systems, etc.
- Sarah Lane (NN/LM-NER
grant writing consultant) would really like to come do a class for
- Requested a letter of
support from the HSLNH/VT group for UMass’s application to continue as the
- Claire asked about the
feedback we gave Donna Berryman at the Fall meeting. Michelle said they
had a RAC meeting and invited public librarians, grantees, etc. – she
thinks feedback is public, but needs to check with Javier.
- Claire also asked
where we could find info on what the RML is trying to do; Michelle said
it’s on the website – she’s going to email the link to the listserv.
- Jean Slepian commented
that she wanted to do GoLocal in her area, but found it prohibitive because
of the NLM requirement that there be a (at least) half-time program
coordinator, paid outside the grant money; this pretty much automatically
excludes hospital libraries. Michelle will relay that feedback at the MLA
VII. New Business
- RML letter of support
- Michelle Eberle left
the room for duration of discussion
- Sample letter of
support on handout table; also was emailed out earlier this week.
- Does group want the
Communications Committee to send a letter of support for UMass’s
application to continue as RML?
- Marty asked if there
was any chance UConn was applying – Cynthia said apparently not. Sheila
Hayes said they’re just doing EFTS. Nancy said it sounds as if Ralph
Acari (Director of Libraries at UConn) is retiring soon, so it’s unlikely
they’d put together an application at this point.
- Cynthia said NAHSL
board decided to ask their membership for a letter of support.
- Claire said we would
need a motion to support the letter writing.
- Jona Bostwick moved
that we write a letter of support for UMass’s application; Gayle Tudisco
Urtz suggested that the letter be looked over and approved by all four
said the RML has been extremely responsive and Donna Berryman’s presentation at
the Fall meeting is still helping her.
Lambert said she thinks the RML is following the lead of the NLM, which has
changed focus over the years.
thinks we should give them our support.
Bianchi said Gayle hit the nail on the head – has UMass been responsive? That
should drive our decision. She thinks they’ve been incredibly responsive – esp.
Donna and Michelle.
agreed; she’s been impressed with the number of programs they’ve developed and
pointed out that this RML did the EDD project for the North Country consortium,
which has been great; Claire pointed out that they did Maine’s as well.Cynthia
said her microfiche project received great support & was a wonderful
Wein said every question she’s asked has been treated with respect and
said 2 years ago they decided they needed to revise their PubMed training –
they asked Donna Berryman to do a “train the trainer” class, and she bent over
backward to customize such a class for them.
- Vote to write a letter
of support for UMass’s application – passed unanimously.
- Cynthia will be in
touch with the Communications Committee members to write the letter, and
with the other coordinators to approve it.
- Sam asked about
opportunities for individual libraries to write letters of support.
Claire and Cynthia said the one that went out on the listserv can be
- EDD project with North
Country consortium (Nancy Bianchi)
- Jeanene Light at Dana
is coordinator for the project – she asked Nancy to give the group a
handout on progress.
10:50am – Break
11:15am – Reconvene
VIII. Norma Phillips Tribute
- Bob Sekerik’s tribute
- Comments from others in
- Gift presentation
IX. Sharing of Good Things in our
Sam Urtz (St. Anselm’s) – CINAHL “Practice Questions” handout
developed (for EBSCO’s CINAHL); Sam is willing to share an electronic version
that can be adapted.
- Sheila Hayes
(Portsmouth) – published article in National Networks about incorporating
Lonsome Doc into CME program. Portsmouth is working on moving CME from a
didactic, Grand Rounds-type format to a skills improvement format;
Lonesome Doc class has become part of it. Email Sheila for a copy. The
article will also be published in the Journal of Hospital Librarianship.
Sheila has also been invited to speak at North Shore Hospital, and been
invited to help Rensselaer Polytechnic University to help them develop
adult education modules.
- Jean Slepian (Cheshire
& Monadnock) – She’s gotten very involved with promoting
evidence-based practice in nursing; wrote a play that will be performed
next week for national nurses’ week; wants to know if anyone else is
involved with EBP.
- Alice wanted to know
if it would be videotaped. Jean didn’t know – group pressure to videotape
- Sheila wants to show
it to her nurses.
- Jean says she sees EBP
as librarians’ opportunity to be more a part of clinical practice –
“clinical librarianship”; EBP related to quality is an emphasis – ties
back to 3rd party payors.
- Marty wanted to know
who started the EBP nursing focus group – it was Jean and a nurse who was
interested in EBP.
- 70 or 80 people have
registered for the presentation.
- Sam said she hopes
Jean will write an article about it.
- Cindy Sloan (St.
Joseph’s) – they just got Magnet status; she’s seen a bigger emphasis on
nursing education, which ties into Jean’s program.
- GeeGee Zaveson (North
- Did a presentation for
the nurses during their twice-annual “Review of Nursing.” Introduced
PubMed, QuackWatch, Google, etc. Will be doing something in the Fall
about literacy for the nurses.
- Also has info about
North Country’s homegrown automation system.
- GeeGee spent the
winter in the Dominican Republic, working 16 hours/week remotely; Phyllis
worked 16 hours/week in the office. GeeGee recommended watching the NLM’s
DVD on “The Library as Place.”
- Claire LaForce (Rutland
Regional) – started a bookcart of “regular” reading books – big hit!
NH/VT HSL Spring Meeting Minutes for Second Half of
May 5, 2005
At 1:15 pm, Phil White, Ovid Technologies’ New England
Sales Manager, gave a PowerPoint presentation about Ovid and how the service
would benefit libraries. Key points
- No embargo on any
journals except for Science.
- Receive all available
back issues when subscribing to a title.
- Retain archival rights
after cancellation of a title.
- Over 1200 journals
available and 200 books.
- Can subscribe to
- New statistical
interface available that is user-friendlier.
- Can search databases,
journals and books at the same time.
- Can implement multiple
- Consortia pricing is
available with individual invoicing for LWW titles only. Depending on number of libraries
interested it may be possible to select individual titles for each
library. Contact Phil White
directly if interested, they will handle all the paperwork.
Discussion: Library Challenges
Alice Reed inquired what other librarians
are doing for book selection after the demise of the Brandon Hill List. She purchased Doody’s Core Titles, but is
looking for additional resources. The
$399/year price for Doody’s Electronic Journal was too expensive. Sheila Hayes sent an email soliciting title
requests to all the hospital’s managers and was flooded with replies. Rittenhouse will provide a listing by
subject of newly published titles that they will email to you, but listing does
not includes reviews or critiques.
Alice suggesting pursuing a consortia purchase of Doody’s Electronic
Journal. Ten libraries were
interested. All agreed any contract
must include individual invoicing; the consortium cannot take on the
responsibility of managing the journal purchase. Alice agreed to pursue the idea with Doody’s, and Sheila Hayes
agreed to help with any contract negotiations.
Gayle Tudisco suggested buying a subscription from the consortium
funds. Sam Urtz pointed out that any
reserve in the account is necessary to cover conferences deposits and
unanticipated conference expenses. All
agreed that it was not possible to purchase the subscription that way. Sam Urtz reported that Nelinet can broker
for discounts for libraries that are members.
Annual fee begins at $300 year depending on the size of the
library. Another recommendation was to
use medical journal reviews and alerts in EBSCOHost and PubMed for book reviews. There was a reminder about Rittenhouse’s 20%
off spring sale.
Jona Bostwick explained how the VA is
trying to close down her library in Manchester, NH and the one in Bedford MA as
well. Two nurses were assigned to write
a paper on how to close the library.
She was asked to do the research for the paper. The best-case scenario is to keep both
libraries open, with Jona dividing her time between the two libraries. The VA thought they could pay a $150 fee per
physician to Dartmouth College and use their library instead. Dartmouth is not interested in such an
arrangement. Sheila Hayes recommended
Jona contact Janine Gluck of Manchester Memorial. Janine is an advocate from
MLA who works to support libraries in their effort to prevent closure. NHMS is investigating the idea of requiring
hospitals that have CME accreditation to have a library, but nothing definitive
has come of it yet. Sam Urtz questioned
whether the VA would be in violation of JACHO standards by closing the
library. GeeGee Zaverson replied that
JACHO only requires access to library services, not a library. It is a problem with the system. Claire LaForce suggested using MLA Standards
and SLA competencies. There was a
suggestion to contact NLM for direction.
Sheila Hayes recommended purchasing Health Stream – an
education-tracking tool the libraries in HCA system use. She suggested getting into the education
business; it has helped many librarians in the HCA system keep their positions.
It was requested that librarians put the
Docline number on Ariel emails when filling requests because virus problems
make people reluctant to open an attachment when they don’t know exactly what
it is. Cynthia David said there is a
way in Ariel to modify requests through the pull down menu. She offered to send directions through the
list-serv. When using e-copy, delete
the default file name and put in Docline number.
GeeGee Zaverson reminded anyone interested
in purchasing the automated system developed by Irvine Goodwin to contact her,
or him, with any questions.
Meeting adjourned at 3:00 pm.