HEALTH SCIENCES LIBRARIES OF NEW HAMPSHIRE AND VERMONT
The name of this
Association shall be the Health Sciences Libraries of New Hampshire and Vermont
(HSL-NH/VT).
The purposes of this
Association shall be:
§ To encourage cooperation and resource sharing among Association Members and other libraries;
§ To promote understanding of the health sciences librarian’s role in information management and patient care;
§ To provide a forum for new ideas related to, and opportunities for continuing education in, health sciences librarianship.
HSL-NH/VT shall be composed of two classes of members: Member and Associate Member.
a. Members shall be organizations or individuals in New Hampshire, Vermont, or organizations in neighboring states with a health sciences library collection. Each Member shall:
§ Maintain a collection of current and authoritative books, journals, and other resources in the health sciences;
§ Provide reciprocal document delivery services to other Association members, to include: providing interlibrary loan services, maintaining up-to-date holdings in Serhold, and participating in DOCLINE;
§ Have computer facilities available for daily use to communicate via the Internet and e-mail.
§ Maintain active involvement in HSL-NH/VT by attending HSL-NH/VT meetings, being a member of one of the four committees and being an active participant of that committee when possible.
b. Associate Members shall be persons working in, retired from, or professionally interested in the field of health librarianship. Others qualifying for membership include librarians with health sciences collections in New Hampshire, Vermont or neighboring organizations, who are practicing in state agencies, public libraries, or academic institutions, but are not participating in DOCLINE. Each Associate Member shall:
§ Maintain active involvement in HSL-NH/VT by attending HSL-NH/VT meetings, and being a member of one of the four committees.
Section 3: Voting
All Members and Associate Members shall have voting rights.
Section 4: Listserv
All Members and Associate Members are automatically enrolled in the HSL-NH/VT Listserv.
Section 5: Dues
A recommendation to change dues may be made by the Finance Committee; proposed changes shall be approved by the Members and Associate Members. Notice of proposed changes shall be sent to all Members and Associate Members at least thirty days prior to the meeting at which the change is presented for approval.
Dues shall be payable by March 1 of each calendar year; a fee may be imposed for late payment.
New Members replacing a previous Member are not required to pay dues until the following year.
Any Member or Associate Member wishing to resign shall notify the Finance Committee Coordinator who shall promptly remove the Member or Associate Member’s name from the membership list. No Member or Associate Member resigning shall receive a refund of any dues.
Article III proposed revision 10-17-05. Approved 11-4-05.
ARTICLE
IV: COORDINATORS
Section 1: Duties
Each of the four
Committees, Administration Committee, Finance Committee, Communication
Committee, and Programs Committee, shall have a Coordinator and Assistant
Coordinator. Each Committee Coordinator
shall ensure that the duties of the Committee are carried out by designated
Committee members.
Committee Coordinators
and Assistant Coordinators shall be selected by committee members, or shall
volunteer for the position. Committee
responsibilities as outlined in the Bylaws shall be voluntarily carried out by
committee members. The Coordinator may
request specific members to assist with specific duties.
Coordinators shall serve for one year, with a maximum of three consecutive terms. The term of office for all Coordinators shall begin at the close of the meeting at which they are elected, appointed or volunteered.
No Member or Associate
Member shall hold more than one office at a time
There shall be at least
two meetings each year, one in the Spring and one in the Fall, for the purpose
of receiving reports from Coordinators, the RML, resource libraries, local
consortia, and others, as well as transacting any business which may come
before the Association. An announcement
of each meeting shall be sent to all Members and Associate Members at least
thirty days prior to the scheduled meeting date.
Section 2: Quorum
At any meeting of the
Association, those Members and Associate Members present shall constitute a
quorum.
The Coordinators shall
act as an informal executive committee communicating electronically among
themselves, and with the Members and Associate Members through the Listserv.
Section 2: Contact Person
A contact person for
those outside the organization to reach HSL-NH/VT shall be selected from among
the Coordinators at the Spring meeting.
HSL-NH/VT is a cooperative organization, with all
Members and Associate Members involved in conducting the association’s
business, and with each Member and Associate Member participating in one of the
four committees. Committee
responsibilities shall be fulfilled largely on a voluntary basis, and it is
expected that all Members and Associate Members will assist in some way.
Section
2: Administration Committee
The Administration Committee shall be responsible for: Reviewing the bylaws, bringing proposed revisions to the membership as needed; Maintaining the archives; Assigning a BHSL representative; and Presiding over the business portion of each meeting.
The Finance & Membership Committee shall be
responsible for: Managing association finances according to the bylaws (Article
VIII) with a member of the Committee acting as Treasurer to manage these
finances; Maintaining an up to date membership list and membership packets;
Recruiting and retaining members by addressing their needs, including
mentoring, encouraging association involvement and scholarship; Managing the
collection of membership dues annually.
The Communications Committee shall be responsible
for: Managing the Listserv; Managing the website including posting the
electronic newsletter; Providing liaison with other professional organizations
as appropriate, including a representative to NAHSL board meetings; Preparing
all organizational correspondence, including publicity, and the announcement of
meetings and other events; Taking and archiving minutes of meetings; Ensuring
that members are informed on accessibility and use of the website and Listserv;
Cooperating with the Membership Committee in recruitment of new Members and
Associate Members.
The Program and Education Committee shall be
responsible for: Developing and implementing programs and events that promote
the field of librarianship; Providing continuing education opportunities to
HSL-NH/VT membership; Locating speakers and/or determining program topics;
Reserving appropriate facilities for events, and providing guest speakers with
technical support as needed for presentation.
The committee shall consult with the Treasurer regarding available
budget for programming/educational events.
The Treasurer will be responsible for actual payment of accounts related
to such events.
The fiscal year of the
Association shall be from January 1 through December 31.
All money belonging to
the Association shall be kept in a federally insured account and be maintained
according to approved accounting practices.
The Association finances
shall be reviewed regularly by an outside individual or agency.
The rules contained in
the current edition of Robert’s Rules of
Order, Newly Revised, shall govern the association in all cases to which
they are applicable and in which they are not inconsistent with these bylaws
and any special rules of order the Association may adopt.
The bylaws shall take
effect immediately following their adoption.
They may be amended at any meeting of the association by a two-thirds
vote of the Members and Associate Members present and voting, provided that the
proposed amendment(s) shall have been distributed to the Members and Associate
Members at least fourteen days prior to the meeting at which the vote is taken.
Bylaws shall be reviewed as needed.
BL rev 6e (1-6-2005)